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Soleia Private

Outsourced CFO and private office finance

A CFO's judgement for a growing business, without the full-time seat. And one clear set of books for a family's companies, properties and personal affairs. Judgement and discretion, with the numbers always in order.

Who it's for

Two kinds of client, one discipline.

Businesses, as outsourced CFO

Owner-managed and growing businesses that need a CFO's judgement without a full-time appointment. Board reporting, budgets, controls, cashflow and the systems underneath, from someone who has held the seat rather than advised on it from outside.

Families & private offices

A single book across companies, properties, trusts and personal affairs, in more than one currency and more than one country. We run it as one office: everything recorded, reconciled and reported. It reaches the home as well, the accounts and admin behind a property or villa, from staff to suppliers to the daily detail.

Outsourced fractional CFO

A CFO, without the full-time seat.

Pierre has sat as group finance director of a multi-entity private office, on its board, running reporting, controls and accounts. That is the same work we bring to a business: the numbers in order and someone to tell you what they mean. Charlotte has led reporting, commercial analysis and the systems behind them for an international business.

Meet the team →Read our guides for business owners →

Board and investor reporting

Monthly packs, board papers and lender or investor reporting, prepared to a standard that does not need defending.

Planning and decisions

Budgets, cashflow forecasts and quarterly review packs, with pricing and margin work and a straight read on what the numbers support.

Controls and process

Month-end that closes on time, approvals that hold and a finance function that runs without the founder in it.

Systems and the finance team

Software selection and implementation, automation and support or supervision for the bookkeeper you already have.

How it works

How a CFO engagement starts.

  1. 01

    A first call

    The business, the decisions ahead and what's keeping you up at night.

  2. 02

    A look at the numbers

    Your accounts, your systems and how month-end runs today.

  3. 03

    A clear scope

    A fixed monthly fee for an ongoing role, or a fixed fee for a defined project.

  4. 04

    A monthly rhythm

    The month closed, a short pack that explains it and time with us to talk it through.

What we take care of

The full finance scope.

Take all of it, or the parts you need. Scope is agreed up front, with fixed, transparent fees.

Bookkeeping & records

  • Day-to-day bookkeeping across entities
  • Bank, card and multi-currency reconciliation
  • Supplier payments and payment runs
  • Property, staff and household ledgers

Reporting

  • Monthly management accounts
  • Consolidated group and family reporting
  • Board and owner packs, written plainly
  • Year-end files and audit preparation

Budgeting & cashflow

  • Annual budgets and rolling forecasts
  • Cashflow planning and funding calls
  • Spend against budget, explained
  • Capital projects and one-off spend

Oversight & controls

  • Payment approval and authorisation limits
  • Segregation of duties and review routines
  • Supplier and contract review
  • Record keeping that stands up to scrutiny

Payroll & advisers

  • Staff and household payroll administration
  • VAT and filing deadlines tracked, so your accountant never misses one
  • Coordination with tax and legal advisers
  • One point of contact across all of them

Systems underneath

  • Ledger setup and chart of accounts design
  • Automated feeds, approvals and workflow
  • Reporting close to real time
  • Migration from spreadsheets, done carefully

What stays with you

What stays with you.

We never hold client money. Payments are approved by you and made from your own accounts.

We prepare, check and report. Your statutory accountants, tax and legal advisers keep their roles and we work alongside them so they get what they need on time.

How we'd work with you

How we'd work with you.

It starts with a conversation. We look at the structure, the reporting you need and what you'd like off your desk, then agree a clear scope with fixed, transparent fees.

For a business that might be a fractional CFO on retainer alongside your team, or a defined piece: a clean-up, a systems move, a first set of budgets. For a family it can be the whole finance function, run month to month with one point of contact.

Tell us where the numbers stand.

A first call to understand the structure, the reporting you need and what you'd like taken off your desk. Handled personally, and in confidence.